Our website address is: https://portal.ipsc.org.au.

Member information

International Practical Shooting Confederation – Australia Ltd (“IPSC Australia”, “we” or “us”) takes our members privacy seriously.  The purpose of this Policy is to explain the ways in which we handle personal information to protect member’s privacy whilst also enhancing the way we cater for members interests and improve our administration of Practical Shooting in Australia.

The Policy applies to Participants and Supporters of Practical Shooting.  The term “Participants” as used in this Policy includes competitors, match officials, coaching staff, administrators, volunteers and other individuals involved in participating, officiating and administering our sport.  The term Supporters as used in this Policy includes friends, family, visitors to our websites, members of an affiliated Practical Shooting club, and other individuals and entities (sponsors and suppliers) who have an interest in or connection with Practical Shooting.

Why do we collect members personal information?

We collect personal information to help administer the sport of Practical Shooting in Australia and to improve the way in which we interact and communicate with our Supporters and Participants.  Practical Shooting as a sport, and sport as an industry, has changed considerably in recent years and we are always looking to develop our understanding of the preferences and interests of our Participants and Supporters. 

Equally, we understand that personal information is sensitive and important to our members and we will only store and use their personal information for legitimate reasons connected to our administration of Practical Shooting.

It is our aim to be open, transparent and accountable in how we handle your personal information.  We are always endeavouring to improve the accuracy and currency of the information we hold about members to help serve the purposes for which we hold it.

Information Security

We understand the importance of keeping member’s personal information safe and secure.  We have taken appropriate steps to protect personal information from misuse, loss, unauthorised access or disclosure.  These steps include implementing strict confidentiality practices for officials, volunteers and service providers, and investing in security software to protect against the possibility of cyber-attack or other external threats.  IPSC Australia also undertakes regular system penetration testing to ensure that member’s personal information is protected whilst in our possession.

Further, we will take reasonable steps to delete or de-identify personal information if it is no longer needed for any legitimate purpose. This requirement does not apply where the information is contained in a Commonwealth record or where we are required by law to retain the information.

What information do we collect?

Where possible we will collect personal information directly from our members.  We may collect personal information on paper-based or electronic forms (online), over the phone or when they engage with us on social media or via our website.  We will notify our member of the collection of their personal information and will tell them why we are collecting it and how we plan to use it – unless these things are obvious at the time when the information is collected.

We may also receive information about members from third parties such police, government, sponsors or commercial partners, websites or social media applications, or other public or commercial data sources.  The information we collect from members is subject to this Policy.  The information collected from third parties is subject to the privacy practices of those parties.

Participants

When a member registers to become a Participant in Practical Shooting, be that by way of a Registration Form or online registration platform, a record that contains personal information is made by IPSC Australia or on behalf of IPSC Australia through the Affiliated Club where they have registered. If they are a junior Participant, we will collect personal information from their parent or guardian. Personal information about Participants is recorded in systems and databases controlled by IPSC Australia including without limitation the IPSC Australia Membership Portal, the Electronic Competition Management (ECM) system and the Electronic Scoring System (ESS).

  • If the member is a competitor, the personal information that we hold may include but is not limited to:
    • Full name, licence address, telephone and email contact details;
    • Gender (for match category and team selection purposes) and date of birth;
    • Information about Practical Shooting clubs they are or have been affiliated through;
    • Details of Practical Shooting programs they have participated in;
    • Details of any accreditations they hold;
    • Their competition status and history;
    • Information pertaining to international competitions they have attended or wish to compete at;
    • Their relationships to other people in the database;
    • Details of any complaints or disciplinary breaches they may have been involved in; and
    • Cases and queries they have raised with us over time.

  • If the member are a match official, the personal information we hold may include the information listed above and may also include (without limitation):
    • Details of any accreditations they hold or courses they have completed (including, if required, working with children certification);
    • Their availability and preferences (including times and locations/venues) for scheduling purposes; and
    • Data relating to their performance as a match official for training and development purposes.

  • If the member is a coach or trainer, the personal information we hold may include the information listed under the ‘Competitor’ section above and may also include (without limitation):
    • Details of any accreditations they hold or courses they have completed (including, if required, working with children certification); and
    • Their Individual Development Plan (which may include coaching history and developmental goals).

Health & Sensitive Information

  • As a Participant, we may also collect information about member’s health or other information which is defined by privacy laws as ‘Sensitive Information’. Examples of circumstances in which Sensitive Information may be collected include:
    • Collecting information about their health (such as injuries they have suffered while participating in Practical Shooting);
    • Collating injury history, medications and supplement use for all competitors through an athlete data management system in accordance with the IPSC Australia Sports Supplements Policy;
    • Collecting information about their personal history to determine their fitness to participate in Practical Shooting in the capacity in which they participate or intend to participate;
    • Collecting information about member’s racial or ethnic origin (such as when we intend to participate in events or competitions for indigenous competitors);
    • Collecting information regarding a member’s gender status for the purposes of ensuring they are correctly registered while participating in a IPSC Australia competition; and
    • Collecting information to administer the IPSC Australia Code of Conduct, and any other official IPSC Australia policy.

Under Australian law, Sensitive Information is afforded a higher level of protection than other forms of personal information.  We will only collect or use Sensitive Information with a member’s consent and where reasonably necessary for the safe and effective administration of Practical Shooting.  Please note that this may include the collection or use of their Sensitive Information where IPSC Australia is investigating an alleged breach of its codes, policies and rules that members are bound by or where IPSC Australia is bringing proceedings for any such breach. Furthermore, we may use de-identified health information to participate in research studies or to prepare submissions to government or international bodies.  Members can withhold or withdraw their consent for the collection or use of their Sensitive Information at any time.

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